PRIVATE ROOM INFORMATION
The Towne Tavern’s proud owners and staff would like to welcome you and thank you for thinking of us for your celebration/party needs. We look forward to creating an ideal environment for your gathering and will strive to provide you with all the amenities capable of our facility and fulfill any special request to the best of our ability.
In addition to providing an extensive menu to choose from for your event, any specialty food request can be discussed if requested with adequate prior notice. Patrons with food allergies must prearrange dinners according to their specific limitations for the kitchen to properly accommodate your request.
-Once a date is chosen and agreed upon, a fifty dollar ($50.) deposit will be collected to secure your event. The deposit will be deducted from your package price the day of the event. Refunds will be given with a minimum of two (2) weeks notice. The private dining room is booked on a first come first serve basis.
-Groups are welcome to reserve our private dining room for meetings and celebrations. Individual checks, however, will not be honored.
-Should you choose to bring your own dessert/cake there is a cake-cutting fee of ten ($10) dollars.
-Should you decide to bring your own wine there is a corking fee of twelve ($12) dollars per bottle.
-Personal servers will be assigned to your private party based on the number of patrons and your needs, or on an event by event basis.
-Twenty percent (20%) gratuity and required tax will be added for all parties.
-The scheduled time of your event, from beginning to end, that you will need to reserve the room for will be discussed and agreed upon prior to signing the agreement.
ACCOMMODATIONS
It is our desire to accommodate the request of our guest however there are certain aspects of our facility that are non-negotiable. In order to ensure the best service for all of our customers dining with us, we cannot accommodate private parties on Friday or Saturday evenings. The largest reservation we are able to accept on a Friday or Saturday evening is twelve (12) people, and will not be guaranteed a private dining space. Our private dining room is located on the second floor of our establishment and is not handicap accessible. An area downstairs that is handicap accessible can be reserved for up to twenty (20) guests but is not a completely private room.
ROOM FEES
*Our private room is not available for rental on Friday or Saturday evenings. Available times are Sunday-Thursday, with the event starting no earlier than 12PM, and concluding by 10:00 PM, and Friday and Saturday afternoons, with the event starting no earlier than 12PM, and concluding by 4:30 PM. Advance booking of at least 3 days.* Availability is based on a first come, first serve basis.*
For a private party, where you will be wanting to access our facility to spend extra time to celebrate an occasion, there is a minimum fifty dollar ($50.00) room fee for reserving the room from Monday through Thursday.
There is a minimum one hundred dollar ($100.00) room fee for reserving the room on a Friday, Saturday or Sunday.
The total room fee is based on the total duration of your event from, including time requested for decorating.
Additional space outside of the private room can be reserved for private parties utilizing up to the entire second floor from Sunday through Thursday. Prices will be quoted upon request.
MENU CHOICES
We have various packages to choose from or you can design your own package. The most popular option is a buffet, which is highly recommend and makes for a very smooth event maximizing the time guests can socialize. We can also customize a family style dinner, or an abbreviated menu upon request. Food cost would be quoted based on the selection and is subject to change based on product cost and availability.
BEVERAGE CHOICES
A variety of beverage options are available. Packages and/or set price restrictions are determined by the Host/Hostess of the event. A beverage buffet in which the Host/Hostess chooses a selection of soft drinks, wine and beer accompanied by a display of appropriate glassware is highly recommended for large groups. There are also options of cash bar, or an open bar with a minimum price per guest.
DECORATIONS
Linens are available to color coordinate your event. Color selections and quantities need to be agreed upon with two weeks notice in order for our linen service to properly fulfill your order. Color selections are available for you to choose from. If the Host/Hostess desires to decorate, a time frame will be agreed upon for you to have access to the area and/or to deliver your dessert. It is the responsibility of the Host/Hostess to remove all decorations and/or dessert from the area before leaving. The Towne Tavern’s staff would be happy decorate in order to relieve you of added stress and time in planning your event. Prices will be quoted for any and all decorations, including flowers, banners, balloons, etc.
DESSERTS
The Towne Tavern has local area bakers that consistently supply delicious desserts. Prices are available upon request. The Host/Hostess may also supply desserts for their preferred sweet end to a delicious meal.
Host/Hostess Private Party Contract
The Towne Tavern
2850 NY 43
Averill Park, NY 12018
Phone: (518)-674-3040
email: thetownetavern2850@yahoo.com
Host/Hostess Name:
Contact Phone Number:
Email:
Mailing Address:
Date of Event: Beg/End Time: # of Guests:
Type of Event:
Room Fee: $
Date Deposit Received: Amount: $
Linen Choice(s): Tablecloths ($2.50/ea) Napkins ($.25/ea)
Cake/Dessert Choice(s):
Decorations/Cake Delivery Date & Time:
(Host/Hostess choosing to supply their own decorations / cake?)
Beverage Selections:
Food Choices:
The Towne Tavern Host/Hostess of Private Party Signature: Date:
